DAWKCoTM POP3 Domains Admin Utility Help

[Requirements
[Domains Admin
[Logon Procedure
 [Mailboxes Admin]
 [Color Scheme]
 [Close Help]

     
  • Requirements -- the web pages output from the DAWKCo Web-based POP3 Utilities should work well with any Internet Standards based web browser that conforms to the following W3C (World-Wide Web Consortium) standards:
     
    • HTML (Hyper-Text Markup Language) version 4 or later
    • CSS (Cascading Style Sheets) version 2 or later
    • JavaScript version 1.5 or later, JScript version 5 or later, or ECMA Script version 2.62 or later
     
    That includes current web browser versions from Microsoft®, Netscape®, Mozilla and Qualcomm®, and online services such as AOL®, CompuServe®, MSN®, Prodigy® and most others.
     
    Password Inputs Note: with some web browsers, including Netscape Navigator v6, you cannot "copy & paste" password values into web form password inputs. If you do, invalid input will be generated and the password will not be accepted. Therefore, if you are using such a browser, you must type out your password entries.
     
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  • >^Renew Session -- click this link to reload the POP3 Domains Admin Utility web page. For security purposes, this web-based utility's sessions expire after a period of inactivity that exceeds a preset time delay--the Session Timeout value. If no actions are performed by a web-based client during a time period greater than this value, then their web-based session expires and they must logon again before they can continue. However, on some utility web pages, you are provided a Renew Session link which reloads the page and renews the session--otherwise, if the session timeout period has expired, then subsequent actions will fail and you'll receive a "Session Expired" message.
     
     
  • lockClient Utility -- click this link to go to the DAWKCo POP3 Mailbox Client Utility to change your POP3 mailbox Password or Autoresponder settings. Note that these settings are also accessible from the POP3 Domains Admin Utility.
     
  • exit doorClose This Window -- click this link to quit and close the browser window.
     
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  • Logon Procedure -- logon to the web-based POP3 Domains Admin Utility by entering your POP3 Mailbox Name (or username), and POP3 Mailbox Password into the appropriate input fields on the Logon web page, and then click the Logon button. See additional notes about the Logon web page below.
     
    Access Note: only POP3 mailbox owners designated as a POP3 Admin in their mailbox properties may administer the POP3 mailboxes using this web-based utility. Site Administrators can also access and modify the POP3/SMTP1 Domains within the site, as well as the Color Scheme, by using the Site Postmaster e-Mail Address and Password to login to this web-based utility (if the Site Postmaster e-mail address is a locally defined mailbox).
       
    • POP3 Mailbox Name -- enter your POP3 Mailbox Name (or username) here. Exception: if you are a Site Administrator, use the full Site Postmaster e-Mail Address to also gain access to, and administer, the site POP3/SMTP1 Domains, and/or adjust the Color Scheme.
       
    • POP3 Mailbox Password -- enter your POP3 mailbox Password here. Your POP3 Password is the same password that you enter for the "Incoming" (POP3) Mail Server in your e-mail client software Account settings.
       
      See the Password Inputs Note above.
     
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  • POP3 Domains Admin -- after you login to this web-based utility as the Site Postmaster, you arrive at the "Administer POP3 Server Domains" web page. This web page lists the existing POP3/SMTP1 virtual domains as links that you click to select them. There are also links for: creating new New domains, Deleting domains, the site Mailboxes web page, and the Color Scheme web page, etc.
     
    • >*New -- to add a new virtual domain to the POP3/SMTP1 configuration, click New and enter the new virtual domain name in the prompting dialog that pops up.
       
      Only the following characters from the ASCII (a.k.a. US-ASCII) character set are allowed in Internet Domain Names:
      -.0123456789
      ABCDEFGHIJKLMNOPQRSTUVWXYZ
      abcdefghijklmnopqrstuvwxyz
      Also--domain names must begin and end with a letter or digit; the maximum domain name label length (between dots) allowed is 63 characters; the maximum fully qualified host/domain name length allowed is 255 characters (including dots); and, the top level domain part (.us, .net, .com, etc.) may only contain letters and must be at least 2 characters in length.
       
    • XDelete -- to delete a virtual domain, click the domain name in the domains list, verify that the domain name appears in the text box near the top of the page, and then click Delete. Note: a final delete confirmation will be requested/required in a subsequent popup dialog.
       
    • colorsColor Scheme -- click this link to go to the Color Scheme web page. Note: only a POP3 Domain Admin logged on as the Site Postmaster can gain access to the Color Scheme link. For further details, see the topic titled Color Scheme.
       
    • exit doorLogoff -- to terminate the current web-based admin session, in other words, force the current web-based admin session to expire, click Logoff.
     
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  • POP3 Mailboxes Admin -- after you login to this web-based utility as a regular POP3 Admin, you arrive at the "Administer POP3 Mailboxes" web page. If, on the other hand, you logon as the Site Postmaster, then you arrive at the Administer POP3 Mailboxes web page after clicking the <server_FQDN> - Mailboxes link on the Administer POP3 Server Domains web page, and there will be a link to the serverPOP3 Server Domains web page.
     
    • >*New -- to add a new mailbox, click New and enter a Name for the new mailbox in the prompting dialog that pops up. (The mailbox Name is the username part of the e-mail address, or the part before the @ symbol.) After entering the new mailbox name in the popup dialog and clicking OK, the mailbox properties web page for the new mailbox will be displayed. At this point, the new mailbox has not actually been created yet--you must set the desired mailbox properties, including a password, and then click APPLY New Properties. See the section titled Mailbox Properties for details about setting the mailbox properties.
       
      Only the following characters from the ASCII (a.k.a. US-ASCII) character set are allowed in POP3 Mailbox Names:
      !#$%&'*+-./0123456789=?
      ABCDEFGHIJKLMNOPQRSTUVWXYZ^_`
      abcdefghijklmnopqrstuvwxyz{|}~
       
    • FormsClone -- to clone an existing mailbox, click the mailbox name in the mailboxes list, verify that the mailbox name appears in the text box near the top of the page, click Clone and then enter the Name for the cloned mailbox in the prompting dialog that pops up. (The mailbox Name is the username part of the e-mail address, or the part before the @ symbol.)
      Note: in DAWKCo POP3 Services Small Business Version, "cloning" does not create a new unique mailbox--it merely adds an alternate alias to an existing mailbox. In other words, e-mail sent to the address of the alternate Name will be delivered to the same mailbox that you are cloning.
      After entering the Name in the popup dialog and clicking OK, the mailbox properties web page for the cloned mailbox will be displayed. At this point, the mailbox has not actually been cloned yet--you must set the desired mailbox properties, and then click APPLY New Properties. See the section titled Mailbox Properties for details about setting the mailbox properties. The same note above about characters allowed in POP3 Mailbox Names applies.
       
    • FormProperties -- to proceed to the Mailbox Properties web page for a mailbox, click on the mailbox name in the mailboxes list, verify that the mailbox name appears in the text box near the top of the page, and then click Properties. See the section titled Mailbox Properties for details about setting the mailbox properties.
       
    • XDelete -- to delete a mailbox, click the mailbox name in the mailboxes list, verify that the mailbox name appears in the text box near the top of the page, then click Delete. Note: a final delete confirmation will be requested/required in a subsequent popup dialog.
       
    • exit doorLogoff -- click this link to terminate the current web-based admin session, in other words, force the current web-based admin session to expire.
     
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  • Mailbox Properties -- to access the "POP3 Mailbox Properties" web page, you use the New, Clone or Properties links on the Administer POP3 Mailboxes web page. If the mailbox properties are for a New or Cloned mailbox, the mailbox is not actually created until after you click APPLY New Properties.
     
    • GlobeCANCEL & Return -- click this link to cancel all changes made to the currently displayed mailbox; this also cancels the creation of a new or cloned mailbox. (New and cloned mailboxes are not actually created until after you click the "APPLY New Properties." link.)
       
    • FormsAPPLY New Properties -- click this link to apply all the changes made to the currently displayed mailbox, including the creation of a new or cloned mailbox.
       
    • exit doorLogoff -- click this link to terminate the current web-based admin session, in other words, force the current web-based admin session to expire.
       
    • The Owner of this Mailbox is a POP3 User | Admin -- select one of the following options to set the access level for the mailbox user:
      User -- select this option if the mailbox owner should NOT be given administrative access to the POP3 mailboxes via the Web-based POP3 Admin utility.
      Admin -- select this option to give the mailbox owner administrative access to the POP3 mailboxes via the Web-based POP3 Admin utility.
      Note: the mailbox user type setting has a relationship to Windows user account types and privileges. In order to facilitate new mailbox creation, which requires new Windows user accounts to be created, POP3 Admins are automatically added to either the "Account Operators" local group on the DC (on Domain Controllers and Domain Member Servers) or the Administrators local group (on Stand-alone Servers).
       
    • New POP3 Password -- optionally enter a new POP3 Password for the mailbox that can be used immediately after applying the properties. The client must also enter this same password for the Incoming (POP3) Mail Server in their e-mail client software account settings.
       
      Note: new passwords are required for New and newly Cloned mailboxes.
       
      Only the following characters from the ASCII (a.k.a. US-ASCII) character set are allowed in POP3 Passwords:
      !"#$%&'()*+,-./0123456789:;<=>?@
      ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`
      abcdefghijklmnopqrstuvwxyz{|}~
      In other words, blank passwords are not allowed; also, No Spaces, Tabs, Line Feeds, Control Characters, or Extended ASCII Characters are allowed. See also, the Password Inputs Note above.
       
    • Confirm New Password -- reenter the new POP3 Password here to confirm that it is typed correctly. See also, the Password Inputs Note above.
       
    • Enable Autoresponder -- check this checkbox to have an automatically generated response (or so-called "Out-of-Office Reply") e-mail sent in reply to every incoming message received at this mailbox. The Subject line of auto-response messages will be "Re: " followed by the subject line from the original message received.
      Note: to eliminate potential bouncing loops between senders, servers and auto-responders, a per-mailbox sender "Display Name" will be shown in the auto-response message header, but the auto-response sending address will not be the mailbox address. Instead it will be an unrouted address used in common by all of the auto-responders on your server. Replies to (or bounces of) auto-response messages will be intentionally discarded. Therefore, the following notice Footer will be appended to all outgoing auto-response messages:
       
      _____
      This is an automatically generated response--please do not "Reply" to this message as no one will receive it.
       
    • Display Name -- enter a name that will be displayed as the sender in all outgoing auto-response messages for this mailbox. For example, a name, company name, nickname, alias, etc., that identifies the mailbox owner.
      Note: either US-ASCII or UNICODE characters may be used in the Display Name. The From: message header will be encoded per RFC 2047, "MIME Message Header Extensions for Non-ASCII Text", with every encoded-word having the form:
       
        =?utf-8?b?encoded-text?=
       
      where encoded-text is the Base64 encoding of the UTF-8 encoding of an encoded-word of the Display Name. However, the following characters will not be allowed in auto-responder display names:
       
        "  \  ,  <  >
       
    • Autoresponse Text -- enter the message body text to be sent in all outgoing auto-response messages for this mailbox.
      Note: either US-ASCII or UNICODE characters may be used in the autoresponse message text. The message text will have UTF-8 encoding, and the charset parameter of the Content-Type message header will specify "utf-8". All auto-response messages will be sent with Content-Type "text/plain" and will be limited to 4 KB in length. Single auto-response message lines longer than 997 characters will be wrapped with a CRLF line break (i.e., an 'Enter' key press) at the nearest white space or punctuation preceding the 998th character of that line, or immediately after the 997th character of that line if there is no white space or punctuation preceding it. To ensure that your message format appears as intended, keep each line of text shorter than 998 characters.
      Autoresponse Text Example:
      Thank you for contacting us. We are currently out of the office, but we will reply to your e-mail as soon as possible.
       
      Best Regards,
       
      Company, Inc.
      mailto:e-mail@company-inc.dom
     
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  • Color Scheme --
       
    • FormExample View -- click this link to scroll down the page and see an example of how the current color scheme settings appear. Note: the Example View reflects changes only after submitting with Apply Changes. Some browsers may also require a "Refresh" and/or a cache purge before the changes will appear in the example.
       
    • serverReturn to Domains Admin -- click this link to return to the POP3 Domains Admin Utility Logon web page.
       
    • exit doorClose -- click this link to quit and close the browser window.
       
    • Reset All To Original/Default -- click this button to reset all of the form inputs to the original installation default settings. To then apply the default settings, click Apply Changes.
       
    • Background Image: GIF | JPEG | None -- select one of these options to change the body background image or opt for no background image at all. Two background images are provided, one GIF and one JPEG, which look virtually the same and have nearly the same file size.
       
      To change the background image to one of your own custom design, create the image in either GIF (Graphics Interchange Format) or JPEG (Joint Photographic Experts Group) format. The file must be named either "bg.gif" (for GIF) or "bg.jpg" (for JPEG), and be placed in the /webmail virtual directory. You must also select the corresponding background image format here in the Color Scheme settings web page.
       
      Note: the /webmail virtual directory is typically located at:
      x:\Inetpub\<website_root>\webmail
      where x is the system drive letter, and <website_root> is the home directory (or local root folder name) for the web site that was selected to host the web-based POP3 utilities.

    HTML Color Number Settings -- the following settings are required to be entered in standard HTML color number format; that is, the numbers, representing levels of Red, Green and Blue mix, are entered as ordered (RGB) hexadecimal byte triplets, with no spaces separating the three hexadecimal byte numbers. A hexadecimal byte is represented as a two digit hexadecimal number in the range 00 to ff, where each digit ranges from 0 to f (0-9,a-f). The triplets must be 6 digits in width, i.e., leading zeros must be used where necessary.

    • Body Background: -- enter a RGB color number for the main body background for the web pages. If a background image is in use, this color will likely never be visible; however, as some browsers allow users to turn off the display of images, it is good practice to select a background color that matches, as closely as possible, the average color of the background image.
    • Boxes Background: -- enter a RGB color number for the background color of bordered boxes, such as the Logon box, etc. This color will always be visible because it covers the body background (color or image).
    • Rules / Box Borders: -- enter a RGB color number for all Horizontal Rules and box Borders.
    • Inbox Row Background #1 & #2: -- these inputs are not used in DAWKCo POP3 Services Small Business Version. Leave the default values as they are.
    • Headings Text: -- enter a RGB color number for accented headings.
    • Regular Text: -- enter a RGB color number for all regular text in the web pages.
    • Links: -- enter a RGB color number for all (unviewed) Links in the web pages.
    • Viewed Links: -- enter a RGB color number for Viewed Links in the web pages. Viewed Links are links that you have already clicked on to go to the destination of the link (hence, viewed).
    • Active Links: -- enter a RGB color number for Active Links in the web pages. The Active Link is the link that you last clicked.
    • Link Hover: -- enter a RGB color number for the Link Hover color in the web pages. The Link Hover color is the color that a link will change to when you move your mouse pointer over the link. Some browsers do not support the link hover color feature, but for those that do, you can set the color here.

    Apply Changes -- click this button to apply the Color Scheme entered into the form above. The changes will be stored and applied to the configuration immediately, and you will be returned to this same web page so that you can view the updated color scheme.


1 the SMTP domains of a selected SMTP virtual server can be modified in synchronization with the POP3 domains only if the "Sync SMTP server..." option has been enabled using the Routing dialog of the stand-alone executable DAWKCo POP3 Server Admin program.


[Requirements
[Domains Admin
[Logon Procedure
 [Mailboxes Admin]
 [Color Scheme]
 [Close Help]

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